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SERVICES
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1. Inventory Production
2. Schedule of Condition
3. Check In's
4. Check Out's
5. Mid-term Property Visits
6. New Build Snagging
7. Legionella Risk Assessment
8. Ad-hoc Tenancy Cleaning
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1. Inventory Production
An Inventory is a report detailing a complete list of items within a property and also lists any contents within it. The report covers details of the ceiling, lighting, walls, doors, windows, flooring, heating, fixtures and fittings and any contents e.g. furniture and appliances. An Inventory will also cover external details. As well as providing a written document photographs of a property will also be taken and provided within the report.
In an ideal world, every Landlord should have an Inventory completed before the commencement of a tenancy, providing evidence of how a property is found when a tenant moves in. The Inventory provides cover for both the Landlord and in-going tenant and may be required in the event of a dispute during or at the end of a tenancy e.g. to prove damages. We will provide a copy of the Inventory report via email, unless otherwise requested to the client within 24 x hours of job completion.
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2. Schedule of Condition
A Schedule of Condition records the condition of a property. It is a list of items within a property detailing any visible defects, dilapidations or issues that may need to be addressed.
It also provides evidence on the cleanliness of a property ensuring both the Landlord and tenant understand what is expected from them during at the end of a tenancy.
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3. Check In’s
A Check In can be completed once either an Agent or Landlord has issued a tenant with the keys and any necessary documentation. An Inventory Clerk will meet the tenant at a property and go through the Inventory confirming the contents and condition of a property. A Check In report should be produced to ensure that there have been no changes since the Inventory was compiled. The tenant will be asked to sign the Inventory and Check In Report to confirm they understand and agree with it. The Inventory and Check In report will also record meter readings including electric, gas and water, if applicable and possible. Any discrepancies that may arise are noted within the Check In report.
Once the Inventory and Check In reports have been agreed it is imperative they are signed by both the Inventory Clerk and tenant. This document forms evidence that may be used again in the future and at the end of a tenancy. Both documents will be provided to the client.
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4. Check Out's
A Check Out is carried out on the last day of a tenancy at an agreed time to record the condition and contents of a property. A Check Out is a final inspection using the original Inventory and schedule of condition, where produced, to inspect the property against. The Inventory Clerk will inspect the property, with the tenant if they are present and note down any discrepancies or damages noticeable. All would be photographed for evidence. The Inventory Clerk will take final meter readings and collect keys for the property.
The client will be issued with a final report including the above, clearly listing any discrepancies, or damages. Allowances for wear and tear, quality and life expectancy will be given by the client.
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5. Mid-term Property Visits
Mid-term property visits take place during a tenancy, normally every 3-6 months allowing mainly for any maintenance or repairs to be identified. A visit gives the Inventory Clerk a chance to check any fire blankets and fire extinguishers installed, check smoke detectors and any carbon monoxide alarms installed in a property. The Inventory Clerk will note down the condition of the property, any obvious breaches of a tenancy and any maintenance issues. The client will be provided with a property report indicating the condition of the property and give an idea of how the tenant is looking after it. Regular visits can prove to be an effective way to save any costly or major repairs and to ensure the safety of the tenant is being looked after.
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6. New Build Snagging
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Before a new build property is handed over to its new owner, it is common for a builder to do a “walk through” with the new purchasers. This is to identify any flaws, jobs that may not yet be completed and any damages.
Our service involves completing the “walk through” on behalf of either the builder or new purchaser and listing any items, along with taking photos. Like our other services we provide a completed report to the client once the walk through has been completed.
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